Step-by-Step Guide to Changing Your Company’s Registered Office Address
Change in Registered Address compliance consulting firms
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A registered office is the official address of a company where all legal notices, government communications, and statutory records are maintained. Every company registered in India must have a registered office as per the Companies Act, 2013.
Yes. A company can change its registered office at any time by following the prescribed legal procedure and filing the required forms with the Registrar of Companies (ROC).
A company can change its registered office:
- Within the same city, town, or village.
- From one city to another within the same state.
- From the jurisdiction of one ROC to another within the same state.
- From one state to another.
Generally, the following documents are required:
- Board Resolution.
- Special Resolution (if applicable).
- Proof of the new registered office address.
- Utility bill (Electricity, Water, Gas, etc.) not older than two months.
- No Objection Certificate (NOC) from the property owner, if applicable.
- Rent Agreement or Lease Deed (if the property is rented).
- Ownership proof (if the property is owned)
- Same city: Typically 7–15 days.
- Different city (same state): Approximately 30–45 days.
- Inter-state: Approximately 90–180 days, as it involves public advertisement, creditor consent, and regulatory hearings.
Only if the move is within the local limits of the same city. If you are moving outside the local limits or to a different ROC jurisdiction/state, you must also obtain a Special Resolution from your shareholders.
Update Statutory Records: Ensure all statutory registers now reflect the new address.
Official Stationery: Update letterheads, invoices, and business cards.
Signage: Ensure a new name board is displayed at the new office location.
Regulatory Updates: Inform your bank, tax authorities (GST/PAN departments), and other relevant professional bodies.
Public Notice: Ensure any required newspaper advertisements (for inter-state shifts) have been archived as proof of compliance.
Yes. After the registered office is changed, you may need to update the new address in:
- GST Registration
- PAN and TAN records
- Bank accounts
- Shops & Establishment Registration
- Professional Tax Registration
- Other government licenses and registrations