Step-by-Step Guide to Changing Your Company’s Registered Office Address
Change in Registered Address compliance consulting firms
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The registered office is the official address of a company where all formal and statutory correspondence from the Registrar of Companies government departments and legal authorities is sent. Under the Companies Act, 2013, every incorporated company must maintain this address on official record.
Yes. A company can change its registered office address at any point in time Whether you are moving to a new building within the same city or relocating to a different state the process is legally permissible as long as you follow the compliance procedures set by the Ministry of Corporate Affairs.
- In the same city, town, or village.
- From one city to another in the same state.
- From one state to another.
- From the jurisdiction of one ROC to another within the same state.
- From one state to another.
The following documents are required:
- Board Resolution.
- Special Resolution
- Proof of the new registered office address.
- Utility bill – Electricity, Water, Gas, etc
- No Objection Certificate
- Rent Agreement or Lease Deed
- Ownership proof
- Within the same city: Usually 7-15 days.
- Across different cities within the same state: Usually 30-45 days.
- Across inter-state: Usually 90-180 days, as it requires public advertisement.
Only if the move is within the local limits of the same city. If you are moving outside the local limits or to a different ROC jurisdiction/state, you must also obtain a Special Resolution from your shareholders.
- Statutory Registration : Ensure that all the statutory registers have the new address.
- Stationery: Letter heads or invoices and business cards.
- Signage: Ensure there is a new name board in the new office.
- Regulatory Updates: Inform your bank, tax authorities (GST/PAN departments), and other relevant professional bodies.
Notice: Any newspaper advertisements (for interstate moves) should be properly stored as evidence of compliance.
Yes. After the registered office is changed, you may need to update the new address in:
- GST Registration
- PAN and TAN records
- Bank accounts
- Shops & Establishment Registration
- Professional Tax Registration
- Other government licenses and registrations